Complete Job Description for Administrative / Program Assistant
Office Manager Duties
Maintain a professional and welcoming environment for those who visit CAC, including the public, public officials, volunteers, student interns, donors, and foundation representatives.
Answer phones and email communications, make appropriate referrals, and respond to routine requests for information.
Update and maintain all paper and computer files. (Files include, but are not limited to, activity logs, corporate records, billings, donations, board documents, work product, publicity, intern activity, workshop and forum attendees, and calendar.)
Arrange for maintenance repairs and technical service when needed
Routine record keeping in conjunction with organization’s accountants
Maintain all office supplies
Open and close CAC on a daily basis during regular business hours
Program Assistant Duties
Assist CAC staff to help expedite the delivery of community lawyering services and execution of policy projects including compiling information, making copies, and organizing community events.
Assist CAC staff to optimally work with volunteers including recruiting student interns and adult volunteers, coordinating volunteer activity as needed, maintaining calendars, and integrating work product into CAC’s filing system.
Assist in layout of newsletter and coordinate with printer
Fundraising Assistant Duties:
Assist the Executive Director in fundraising, which includes but is not limited to planning and coordinating special events; compiling quarterly board packets; compiling grant documents; and coordinating individual donor outreach
Create basic correspondence to donors that includes communications through bulk mail, email, and social media